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STATE
OF SOUTH CAROLINA
)
)
LEASE AGREEMENT COUNTY
OF RICHLAND
)
Agreement made on ___________________, 20___, by and between City
Art and ____________________________, referred to as “Occupant”.
Occupant agrees to hire and City Art agrees to make available for
use the Gallery located at 1224 Lincoln Street on the following terms and
conditions: Date
of Event: ______________________________ Type of Event;___________________________ Time:
Set-up starting at
____________
Event starting at
____________
Event ending at
____________
Clean-up ending at
____________
Total Hours
____________ Number of
persons expected: __________
(maximum occupancy is 300). Setup
and breakdown time must be included in your total rental. Rental includes furniture package. All events must conclude prior to midnight.
Events extending past 12am will incur a $500 fee. Please check one: Friday or
Saturday:
Monday thru Thursday: _____5
Hour Rental:
$1,500.00
_____4 Hour Rental
$1000.00 _____6
Hour Rental:
$1,800.00
_____5 Hour Rental
$1200.00 _____7
Hour Rental:
$2,100.00
_____6 Hour Rental
$1400.00 _____8
Hour Rental:
$2,400.00
_____7 Hour Rental
$1600.00 Security
Deposit
$__300.00.
(Refundable after event) TOTAL
$_________. Less
Deposit
- $_________. Balance
due
$_________. Date
due _________________ Balance
due must be paid not later than 30 days prior to the event.
The Occupant understands and agrees that the attached Rules are a
part of this Agreement. Failure
by the Occupant to abide by the Rules will result in forfeiture of the
security deposit and other charges. In
addition, Occupant shall be liable for any damage to the Gallery and its
contents that occur during Occupant’s use of the Gallery. SIGNATURE:_______________________________________________ NAME:____________________________________________________
ADDRESS:_________________________________________________
CITY:
STATE
ZIP___________ TELEPHONE
(Day) (Night) (Cell)__________________ EMAIL:___________________________________ ADDITIONAL
CONTACTS FOR EVENT Service
Company Contact person
Telephone Coordinator:____________________________________________________________________ Caterer:_______________________________________________________________________ DJ or
Band:____________________________________________________________________
Photographer:_______________________________________________________________
Wedding
Cake:_________________________________________________________________ Florist:________________________________________________________________________ Bartender:_____________________________________________________________________
Rules
City Art invites you to host your next meeting, social event,
wedding reception or special occasion within the ambiance of an art
gallery setting. Art
exhibitions change throughout the year
Because City Art is an art gallery located in a historic warehouse
building, and because we want to insure the safety of our guests and the
success of your event, we ask your understanding and cooperation in
complying with the following rules: 1.
General terms. The
primary space available for functions is approximately 3000 square feet
located in the main Gallery. Maximum
occupancy is 300. Nighttime
and weekend hours are available for private parties after the Gallery is
closed. 2.
Confirmation of reservation. Your reservation for City Art will be confirmed upon the
receipt of the Agreement, signed and accompanied by a security deposit.
The deposit will be returned to you within two weeks after your
event if the contract is followed concerning the use of the property. 3.
Rental Rates: Refundable
Security Deposit ($300.00) Friday or
Saturday:
Monday thru Thursday: _____5
Hour Rental:
$1,500.00
_____4 Hour Rental
$1000.00 _____6
Hour Rental:
$1,800.00
_____5 Hour Rental
$1200.00 _____7
Hour Rental:
$2,100.00
_____6 Hour Rental
$1400.00 _____8
Hour Rental:
$2,400.00
_____7 Hour Rental
$1600.00 A partial hour
is charged as a full hour. Set up and breakdown time must be figured into
the total rental time. 4.
FULL PAYMENT OF THE RENTAL FEE IS DUE NO LATER THAN ONE MONTH
PRIOR TO YOUR EVENT OR CANCELATION MAY OCCUR. 5.
Furniture Provided for your use (included in rental fee--$350
value). A.
60" Round Tables (3) B.
48" Round Tables (4) C.
36" Round Tables (6) D.
6' Banquet Tables (6) E.
8” Banquet Tables (2) F.
30” Standing Round Cocktail Tables (4) G.
Premium Golden Oak Folding Chairs with Padded Seats (50) Note:
City Art does not setup or break down furniture. 6.
Cancellation. If
you cancel the reservation within the three-month period prior to the
event, City Art reserved the right to retain your deposit. If circumstances beyond the control of City Art force it to
cancel your reservation, City Art will refund all sums paid.
This refund is in lieu of all other damages.
If the full rental payment is not received one month prior to your
event, City Art reserves the right to cancel your reservation without a
deposit refund. There will be no refund if event is cancelled within
thirty days of the event date. 7.
Liability for damages and injuries.
Occupant assumes full financial liability and responsibility
for any damage, loss of property belonging to the Gallery or works of art
belonging to individual artists. Occupant releases City Art from any
liability whatsoever arising out of the use of the Gallery including
personal injury incurred during or as a result of such use. 8.
Appropriate events. All
events must be deemed appropriate to the Gallery and cannot interfere with
normal operation. City Art
reserves the right to deny usage to any persons or groups or for any
program, which is inconsistent with its purpose or reputation.
The owners and rental coordinator have the authority to take action
and make decisions that are in the best interest of the Gallery, its
safety, security and image in the community.
9.
Additional Contact Persons. When Occupant is unable to be present for the entire
event, a designated contact person(s) must be appointed to be present from
set-up time until all guests leave to ensure that the Gallery rules are
followed. City Art will
designate a rental staff person who will open the Gallery at the
contracted time for set up and be on or near the premises during the
event. 10.
Set up and decorations. A.
It is the responsibility of Occupant to make arrangements with the
caterer for set up and cleaning responsibilities. B.
Enforcement of Gallery rules by caterer and others under contract
is the responsibility of Occupant. C.
The City Art rental staff-person does not set up or break down
equipment or furniture for the event and is not responsible for unloading
or loading supplies. Due to
liability, caterer must provide adequate staff for set up, event and
breakdown. D.
The City Art rental staff person is responsible for security and to
ensure the Gallery rules are followed. E.
All decorations and equipment must be delivered and set up on the
same day as the event, and removed at the conclusion of the event, on that
day unless other arrangements are made with the City Art rental
staff-person. F.
All rented tables and chairs must have rubber protective caps on
feet or they will not be allowed on the wooden floors. G.
City Art is not responsible for any items left at the Gallery. H.
Decorations shall not be applied to any wall inside the Gallery. I.
Decorations may be placed on tables only.
Absolutely no food or drinks may be placed on the antique
piano—it must be covered with a cloth and may be used for gifts or photo
display. J.
The fire code forbids the use of open flames inside or outside City
Art. No candles may be used. No
fog machines, liquid smoke, bubble machines or any other effect that may
be deamed inappropriate will be allowed. K.
Decorations and equipment must not be placed in such a manner as to
impede the flow of traffic or to obstruct access to stairs, bathrooms or
fire exits. L.
No furniture or equipment shall be placed within three feet of any
artwork. 11.
Smoke-Free Facility. City
Art is a smoke-free facility. Although
the building is equipped with fire sprinklers, the Gallery is located in a
potentially flammable historic building. City Art also sells highly flammable art supplies.
Original artwork can be damaged by smoke and the resulting damage
would be very costly to replace or repair.
Please confine smoking to outside designated areas where
ash/cigarette receptacles are located. No smoking in any restroom. Please place discarded cigarettes in proper receptacles
provided. If smoking
materials are discarded in planters, sidewalks or grounds, an extra
cleanup charge will be imposed. Any
guests violating the smoking restrictions will be asked to leave the
premises by the event staff. 12.
Electrical equipment. Because
of the risk of power overload and fire hazard, City Art must approve
supplemental electrical equipment in advance. The sound system at City Art is not appropriate for events... 13.
Alcohol. A.
The Occupant and caterer must abide by all City, County and State
alcoholic beverage control laws and regulations. All persons other than
the approved caterer serving alcoholic beverages must be licensed and
insured in order to serve alcoholic beverages.
City Art discourages anyone carrying alcoholic beverages away from
the premises. B.
If alcoholic beverages are to be served and any of the following
conditions apply, the Occupant or caterer must have an appropriate license
or permit from the SC Department of Revenue and Taxation, Alcoholic
Beverage Licensing: 1.
If tickets are sold in advance or at the door. 2.
If donations are accepted by or on behalf of a sponsor or other
entity 3.
If a cash bar is provided. C
Bartenders must display a copy of all appropriate licenses and
permits. D.
All
bars are to be closed one-half hour prior to the scheduled end of the
event. E.
No
beer kegs are allowed. 15.
Caterers. A list of approved caterers and bartending services
will be provided. Any other
arrangements must be approved by City Art. City Art reserves the right to
approve all caterers. Please
provide the name and phone number of your caterer well in advance of your
event in order to avoid any problems.
City Art requires each caterer to have a copy of their business
license and liability and bonding insurance on file with City Art in order
to operate. 16.
Event Conclusion. A.
In order to assure that the event will conclude in an orderly
manner and the contracted hours will be adhered to, music must cease and
bars must close at least one-half hour before scheduled time for the event
to end. It is the
responsibility of the Occupant to make these arrangements in advance with
the musicians and bartenders or caterers. B.
Unless other arrangements have been made in advance and noted on
the lease agreement all items brought to the Gallery for the event must be
removed from the Gallery on the day of the conclusion of the event.
City Art is not responsible for any items left at the Gallery. C.
The Occupant must make arrangements with caterer or others for User
breakdown responsibilities. Occupant
is responsible for leaving Gallery and grounds "broom clean" or
in the condition in which they were found when the doors were opened for
set-up. D.
Tables and chairs must be cleaned and returned to proper areas and
racks. E.
All decorations, food and drink container products, and all trash
must be collected in plastic bags and removed to the large outside trash
container (“Dumpster”) located directly across from City Art beside
the Blue Marlin. City Art
staff does not set up or break down furniture or empty trash. F.
Caterers must leave all food preparation and serving areas neat and
clean. This includes, but is
not limited to the staging room, ovens and all other surfaces used which
have food or spillages, including all floors. G.
City Art is responsible for mopping floors and cleaning restrooms
before and after the event. H.
Glitter, confetti, tinsel, birdseed and rice are prohibited and may
not be thrown in any area of the property. No sparklers or fireworks of any
kind may be discharged on City Art property. I.
Rose petals, bubbles and bells are acceptable outside of the front
door. There will be an extra
cleanup charge if the Gallery staff has to clean up. 17.
Extra
Charges. If the Occupant
fails to comply with the terms of the lease, City Art reserves the right
to retain the security deposit and charge the Occupant for the cost of
restoring the Gallery to its prior condition.
In addition, should the Occupant’s use of the premises cause City
Art to be charged with any violation of law, Occupant agrees to reimburse
City Art for all fines and penalties imposed.
All extra charges are due and payable not later than ten (10) days
after issuance to the Occupant of a statement setting forth the charges. 18.
Attorney fees. In
the event City Art retains the services of an attorney to represent its
interests in regard to the lease or to bring an action for the recovery of
damages or other charges, the Occupant agrees to pay a reasonable attorney
fee of not less than $500.00 or 20% of the sum sued for, whichever is
greater, plus the costs of any legal action. 19. Choice of law. The laws of the State of South Carolina govern the lease.
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